Abstract Submission guidelines

Important Dates

January 23, 2023

Abstract Submission Opens

March 15, 2023

Abstract Submission Deadline

April 20, 2023

Acceptance Emails Sent

April 20, 2023

Registration Opens

May 17, 2023

Registration deadline for participants in the programme

June 28, 2023

Online programme published

Abstracts are to be submitted electronically via the online submission system by 15 March 2023

Abstracts received via fax, e-mail, or received after the deadline will not be accepted and therefore will not be considered for the programme.

Submitters may submit up to two paper abstracts and two panel and/or roundtable abstracts. Any abstracts submitted over the limit will not be considered

Please note that there will be a participation limit of four contributions per participant – whether as a paper giver, roundtable speaker, or discussant (any of these roles counts as one contribution).

There are two separate submission platforms, one for individual paper submissions and one for panel submissions and roundtable submissions. However, the abstract formatting requirements are the same for all of them.

However, the abstract formatting requirements are the same for all of them. Each submitter/ author needs to select the submission platform first when logged into their account and only then can proceed with the submission itself.

Online section

This year, an online one-day pre-conference will be organized (5 September 2023).

Authors interested in taking part should select Online Section as the preferred thematic section in the submission process (see the overview of sections here).

PANEL AND ROUNDTABLE PROPOSALS

Ensure that you select the correct platform for panel/roundtable submissions (not paper submissions) and take into account the submission guidelines below. Please note that Panels and Roundtables must not be manels. While composing panels/roundtables, please actively consider making them diverse and inclusive, over and above gender.

Panel submission

  • A panel session lasts 90 minutes. It incorporates a maximum of 5 paper presentations, a Q&A and generally (but not always) includes discussant comments.
  • The submitter uploads the panel description first and then the content of the panel (panel papers + roles).
  • Each panel consists of 1 chair, 5 panel papers, and 1 discussant (a discussant is optional, subject to section chairs’ approval).

Roundtable submission

  • A Roundtable is a freer form discussion around a common theme with 5-6 participants.
  • The submitter uploads an overall roundtable description (which includes a one-sentence description of each participant’s likely contribution) and then the content of the roundtable.
  • Each roundtable consists of 1 chair, a maximum of 6 presenters.

Roles

  • It is ultimately up to the Section Chairs to decide whether they wish discussant functions to be undertaken in their sections (in keeping with convention) or not (in order to create more time for Q&A) and they thus reserve the right to amend the function as stated in the abstract – and will inform the submitter if they do so.
  • The Section and Programme Chairs further reserve the right to re-assign chairs/discussants should there be a clash, or should a participant exceed their maximum number of appearances.
  • The panel chair oversees the smooth functioning of the panel. This involves providing clear instructions to each speaker before the start of the panel about their allotted time, making sure that each speaker keeps to their time, and moderating audience questions and discussions. It is the responsibility of the panel chair to ensure adequate time for discussions. The discussant’s task usually involves three things: a) discuss important takeaways from the panel, b) highlight key insights of each paper, and c) provide pointed critiques and suggestions. We encourage detailed feedback on papers to be provided by email after the event. The panel chair decides the time allotted to the discussant, but this is usually not more than 10 minutes.
  • All panel/roundtable submissions, including individual paper abstracts, must be formatted as per the requirements below. Submissions must include the presentation title, the abstract text, and full co-authors list with their affiliations and e-mail addresses.
    It is generally expected that the chair uploads the abstract for the panel/roundtable as well as all for the individual papers. They are also considered to be the contact person for the whole panel/roundtable, and any communication related to the panel/roundtable will be therefore held with the submitter.

INDIVIDUAL PAPER SUBMISSIONS

  • Submit your abstract, title, personal information, etc., according to the format in the submission system and take account of the guidelines below.
  • Choose a preferred and an alternative section to submit your paper to from the list below.

Submission guidelines

Abstracts are to be submitted into one of the following thematic sections.

 

1. Abstracts can be amended in the online submission system until the deadline of 15 March 2023.
2. All submitted panels, roundtables, and paper abstracts will be subject to a review process after the abstract submission deadline. Abstracts will be reviewed by the Section Chairs under the overall guidance of the Programme Chairs.
3. Accepted abstracts will form part of the final conference programme and as such will be presented onsite. Abstracts not suitable for display will be rejected. Please have your abstract checked for correct spelling, punctuation, grammar, and formal structure. The organiser reserves the right to edit abstracts prior to display if necessary.
4. All presenting authors will receive an acceptance/rejection notification via e-mail by 20 April 2023.
5. All presenting authors are obliged to register by 17 May 2023. Those presenting authors who are not registered for the Conference by the deadline will not be included in the final programme.
6. Programme will be formed only from registered authors and will be published online by 28 June 2023. The Section and Programme chairs reserve the right to make any further changes.
7. By submitting an abstract the author(s) agree to the display of the abstract in connection with the conference on the EISA website. It is understood that they are not relinquishing copyrights to the Conference or EISA.
8. Each year EISA receives many more applications for places at each of our events than places we have available. We, therefore, make the commitment to attend and participate in our events seriously. If you are an accepted participant but cannot attend the conference, please inform the conference organisers as soon as possible.

ABSTRACT FORMATTING

1. All abstracts must be written in English.
2. When submitting your abstract, consider and choose both a preferred section and an alternative section in case the abstract will not be considered suitable for the preferred section.
3. The abstract title is limited to 150 characters and should be written in Sentence case: without capital letters except where commonly used.
4. Up to 10 authors can be listed under one abstract (including presenting author).
5. The maximum abstract length is 1800 characters.
6. No pictures/tables/charts are allowed within the abstract text.
7. No additional files may be uploaded.